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Cost-per-mile-calculator

Your Fixed Costs
Fixed costs are expenses that your company incurs whether your trucks are hauling a load or sitting in the parking lot. Fixed costs include expenses like insurance, property leases, permits and other services. We've included the national average for fixed costs numbers below. Please change each value to reflect your costs and see your results in real time.
How much do you pay for your truck payment?
If you are making lease payments on your truck, then you can enter that expense here. Otherwise, you can enter 0.
How much is your trailer payment?
If you are making lease payments on your trailer, then you can enter that expense here. Otherwise, you can enter 0.
How much do you pay for insurance & medical?
You can include your truck insurance, health insurance, and drug and alcohol testing expenses here.
How much do you pay for your license, permits & registration?
You can include your annual vehicle inspection, IRP renewal, tractor & trailer registrations, driver's license renewal, state business annual report, UCR and HUVT 2290 expenses here. To get your monthly expenses, just divide the total by 12.

How much do you pay for ELD and home parking?
You can add your monthly ELD and home parking expenses.
How much do you pay for your phone & internet?
You can include your cell phone, landline, and internet expenses here.
How much do you pay for software & services?
You can include your accounting software, Amazon Prime or Netflix expenses here.
How much do you pay for business development?
You can include your load board, OOIDA membership or website marketing expenses here.

Your Variable Costs
Variable costs are those that your company spends in operating its trucks. These costs include fuel, maintenance, repairs, meals, lodging and other expenses incurred on the road. We've included the national average for variable cost numbers below. Please change each value to reflect your costs.
How much do you pay for your home office?
You can include your office supplies, postage, office equipment & accessories or educational classes & materials expenses here.
How much do you pay for maintenance & supplies?
You can include your tires, truck maintenance, truck washes, truck supplies, fuel additives, cleaning supplies, small tools, gloves or sunglasses expenses here.
How much do you pay for tolls & taxes?
You can include your IFTA, tolls or scale expenses here.
How much do you pay for travel expenses?
You can include hotel/lodging, shower, paid parking on the road or meals here.

How much do you pay for truck repairs?
You can include simple/large repairs, body work or corrective action expenses here.
How much do you pay for fuel?
You can include your monthly fuel expenses here.
How much do you pay in miscellaneous expenses?
You can include any other expenses that you incur while on the road.
How much do you pay for drivers’ salaries?
You can include what you pay your drivers here. If you are an owner-operator, then include your pay here.

Your Revenue
To determine your profits, please enter your monthly revenue and total miles driven. We've included the national average numbers below to get you started.
What was your total in accounts receivable?
You can add up all your invoices and enter it here.
And finally, how many miles did you drive?
You should maintain a driver’s log book that includes the date and total miles driven within a 24-hour period.

Your Cost per mile
Your profit per mile
Your profit per month
You average rate per mile
How do you compare to the national average below?

National Flat Bed Rates: $2.11
National Reefer Rates: $2.07
National Van Rates: $1.77
Source: DAT

Congrats! If you were able to meet or beat it.
If not, then here are some tips you might consider:

Tip #1: Negotiate better rates. Keep tabs on fuel pricing, supply and demand trends, and other influencers so you are prepared when negotiating rates.
Tip #2: Provide superior customer service and build relationships with brokers and shippers that offer the best loads.
Tip #3: Be flexible. Consider niche freight or lanes that pay higher rates.
The most effective way to increase your profit is to reduce your highest variable costs. Review each item to identify areas where you can eliminate small, needless expenses. It's easy to blow $5 to $10 without thinking about it.

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